Wedding Documents and Resources
Text of Winter 2012 Wedding Newsletter
From: Mountain Meadows Lodge
Subject: News from Mountain Meadows Lodge
NEWS FROM MOUNTAIN MEADOWS LODGE
A few updates to help keep you informed on the happenings at Mountain Meadows, and
a few wedding planning tips...
Our 2012"wedding season" is complete and we are really looking forward to the 2013
wedding season. We just have to find a way to get through this winter... We hope
many of you can make it to Mountain Meadows Lodge to enjoy the beautiful Vermont
winter and maybe even do some wedding planning! We're happy to sit down with you
and discuss your event when you come.
The lake is trying to decide whether it should freeze over and really make it look
like winter. We've been getting a little bit of snow but it's not sticking. Poor
Alice is a bit cranky since she has a sore foot... but the vet and the MML staff
have got her all pamperedand healing. She'll be fine in a few days. The rest
of the gang in the pasture are all fat and furry ready for winter! One sheep has
gone blind, poor thing, but she is healthy otherwise. She can find her food and
even though she bumps into things sometimes, she seems content. If you want to
hear a crazy/funny/only-in-Vermont/only-at-Mountain-Meadows story... ask Bill about
Duke, a border collie, a contractor, and a sheep who went for a swim....
Some big news in our family: Our oldest daughter, Jessica and her husband, Mike
(who were married here, by the way
blessed us with our first grandchild this Fall. Jordan Eva is a beautiful little
bundle of love and was the star of the Thanksgiving gathering here at the lodge
Read on for some wedding planning tips and please visit the website - we've posted
a bunch of testimonials from this past wedding season and a whole bunch more photo
albums and slide shows.
If you haven't considered your menu yet, look over our catering page and
see what looks intriguing. You can also take a look at our sample menus,
too. You're not limited to the items on our web page. If you see something on the
Food Channel that you think you might like for your wedding, just let me know and
I'll find a recipe. Then, I will let you know if it can be scaled up and we'll
take it from there. We are always available to help customize your menu. Give us
a theme or some broad brush-strokes and we'll be happy to design a menu that fits
If you're looking for a really great pasta option, here's a link
to some terrific gourmet ravioli from one of our favorite suppliers.
Dessert option: We've updated the Ben & Jerry's ice cream planning document
Time line: If you have a summer wedding, look at the typical schedule.
Although you do not have to keep to this schedule, it is just helpful for you to
see how a weekend can unfold. It may also stimulate your imagination on what might
still be left undone on your "to do" list. Another idea is to flip through a couple
of the slide shows on
our web page. Most of them are set up chronologically so you can really "see" how
the weekend might unfold.
The questionnaire: For weddings, we will send you an outline document about 6 weeks
before your event. Our goal is to capture all the details from all your emails,
phone calls, and meetings. You will have a chance to add some details, make changes
or corrections and fill in any holes we find.
Number of guests: By about six weeks out, you will have an early estimate of the
number of guests attending your event and numbers for meals. We would like another
"near-final" number two weeks out, then a final number a few days before - small
changes even right up to the day of the event will not be a big deal at our end.
Rooming list: Some of your guests have already started to call and we're confirming
reservations with them. If your event is in 2013 please send us your rooming list
when you can and then have your guests call to confirm. Do not worry if it is not
set in stone - there can always be adjustments made. We especially like to get their
confirmation to hold their room if they want to book for days before and after the
wedding. Remind them that they cannot book online - the lodging page will show that
Mountain Meadows is sold out since all the rooms are being held for your event.
And remind them that the discounted wedding rate is good for nights before and after
the wedding. There are documents here to help with rooming. We've made a small change to Room 5 - it now has a queen bed
rather than a double.
More lodging: If you have not arranged for overflow lodging at other inns, you might
think about doing that soon. Here's a
link to some partnering inns that are located near Mountain Meadows Lodge.
Get a jump on these if they apply:
*Get out a Save-the-Date to your invite list.
*Investigate wedding insurance: Here's a link to
get you started.
*Interview DJs / bands and
get an idea of their advance bookings
*Interview some Justice of the Peace/Ministers and
get on their calendar
If you're getting a tent: We'll handle your equipment rental--in fact, we've already
reserved everything for you. We will need to tweak the order at some point, so
be thinking about these questions. Do you know if you want a head table, a sweetheart
table, round tables, picnic tables? What color will your linen be? Do you prefer
round plates? Square plates?
Breakfasts for guests at the overflow lodges: If you have guests staying at the
other inns in the area you are welcome to invite them to Mountain Meadows Lodge
for breakfasts and lunches (if you're planning lunches). It is $11 per person, or
$11.95 for Sunday brunch. We would like an approximate count for these "outside"
breakfasts about two weeks ahead or when you submit your questionnaire.
Friendly Reminder: Particularly if your event is an outdoor summer event, please
communicate to your guests that because of the nature of our liquor license and
Vermont Laws, alcohol cannot be brought in. [Some will get the idea that since it
is a country setting that "anything goes", but that's not the case since we are
an establishment with a liquor license and there are rules to follow...] THANKS!
pamper your guests
Here are some ideas we have seen over the years to make your guests feel welcome
and give some personal touches to your weekend.
*Rent a golf cart
for guests who are mobility-impaired to get them to the ceremony site.
*Arrange for a shuttle service that guests don't have to drive back to a neighboring hotel after partying.
*Building an "emergency kit" for your guests is nice. Fill it with travel size toothpaste,
mouthwash, toothbrushes, chap stick, bug spray, and the like. There's a crazy list
and more here
*Design a welcome letter [http://r20.rs6.net/tn.jsp?t=dm4stlmab.0.0.aoxh4jdab.0&id=preview&ts=S0878&p=http%3A%2F%2Fwww.mountainmeadowslodge.com%2Fimages%2Fwelcome2.pdf]
that gives folks times and suggestions for activities. Tuck it into a "welcome basket"
for your guests, along with some refreshments (snacks, bottled water, etc.)
*Bag up some corn, oats or apples for folks to feed the animals. Guests love it,
animals love it--it's win/win!
*Treat your guests to a dazzling fire performance [http://r20.rs6.net/tn.jsp?t=dm4stlmab.0.0.aoxh4jdab.0&id=preview&ts=S0878&p=http%3A%2F%2Fwww.kerrykayefire.com%2F]during
Here are some ideas for promoting outdoor activities if your group is so inclined:
Hiking on the Appalachian Trail Mountain Meadows Lodge is actually on the AT. If
you walk down to the lake, go left to go "south", there is a nice walk along the
lake over to Gifford Woods State Park. It is flat so this is a great hike for older
folks or little ones. On the way, there are some nice cascades and pools to explore
and rocks to climb around on. If you go down to the lake, go right to go "north"
- it's a more challenging hike but the payoff is great. Thundering Falls is about
1.5 miles away. The way to the falls is well marked and the falls are easy to find.
After the falls there is an ascent up Quimby Mountain. If you're in good shape and
want an extended hike or challenging trail run in a little-traveled area, this is
a great spot - up to the top of Quimby then turn around and come back the same way,
Hiking around town. Here's a map
Disc golf. There's a super disc golf right next door.
Gondola ride. Rides to the top of Killington are available starting in June and
run through the fall.
Boating. Remind your guests that if they have a kayak or canoe to strap it to the
roof of the car to bring to your event. No motor boats are allowed.
Fishing. Kent pond is a great site to fish. In Vermont, you do need a fishing license
- it's easy to get one online
Swimming. We have a small outdoor pool and the lake is great for swimming.
Please feel free to call or email with any ideas, updates, or questions.
All the best,
Bill, Anne, Dave and the whole gang at Mountain Meadows Lodge
Bill, Anne, and Dave
Thank you for all your help making our wedding day the one of our dreams. Everything
you did was above and beyond our expectations. We couldn't imagine having our wedding
any place else.
Teri & Ben
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Mountain Meadows Lodge | 285 Thundering Brook Rd | Killington | VT | 05751